DURASERVER.net
E-Mail Client Setup
 
NOTICE:
This tutorial will deal with Microsoft Outlook and Outlook Express e-mail client software for use in conjunction
with the DuraServer network system. The photos you will see below are actual screen representations during
various e-mail account setups. The screens that are being displayed are genuine Microsoft products and are not
to be construed as anything else. We have added various notations on some of those screens for the purpose of
this tutorial and those notations should not be construed as part of the Microsoft product.
Outlook and Outlook Express are registered trademarks of Microsoft.
Various sections in this tutorial contain additional "optional" steps that are not mandatory to achieve the goal.  Sections that contain necessary steps are indicated with the green/blue arrow in the left margin pointing to the beginning of that section. Optional sections have a pink background or outline.

Open Outlook Express (or Outlook).
On the top toolbar, locate and click upon 
the Tools button.
As the Tools menu unfolds downward, 
click on the submenu item named Accounts.

The Internet Accounts (E-mail accounts) window now opens.
In this example, we already have one e-mail account setup on the computer. We had nicknamed that e-mail account Sales Dept.  If the computer had no e-mail accounts already set up, this window would then not show any existing accounts.

Please continue on to the next picture for instructions.


Click on the "Add" button. A submenu will unfold. 
Then click on the "Mail" submenu item.
A window named Internet Connection Wizard will then open.

Please continue on to view the next picture for instructions.

You are requested to enter your name in this data field.  
You may enter your: full name, your company's name, your department name, or your actual e-mail address in this field. Whatever is entered in this field will show up as "who sent the message" on the recipient's incoming e-mail titles page. After you enter your choice of names, click on the "Next" button at the bottom of the window.
You can always update or change any of this information at a later time.

For clarification, please refer to the following examples of how two different kinds of names entered in this place will be displayed when the recipient views the message on their end.
After you are satisfied with your name entry, then click on "Next" and you will be brought to the page where you will enter information about your e-mail address

Please continue on just past the following pink-colored example boxes for the next section containing instructions for entering e-mail address.

Example # 1 of name entry at sender's end and results of display at recipient's end.

Consider entering your e-mail address in the name box as shown above.

The display will produce the "From" name being displayed to the recipient as shown in the right side graphic. Refer to the red arrow that we placed on the graphic to point it out.

Example # 2 of name entry at sender's end and results of display at recipient's end.

Consider entering your name, nick name, or other text, such as the name of your department or firm name in the name box as shown above.

The display will produce the "From" name being displayed to the recipient as shown in the right side graphic. Refer to the red arrow that we placed on the graphic to point it out.

 

Additional Hint to keep in mind for a later time: When composing e-mail, pictures can easily be inserted into the body of the message by clicking on the "Insert" toolbar button then clicking on "Picture" from the drop-down submenu.

E-mail address.
Your e-mail "address" is also sometimes called your e-mail box name.
Choose the button that indicates you already have an e-mail address.

Enter your e-mail address in this field exactly as assigned to you by your system administrator. 

Then click on "Next" button.

Please continue on to view the next picture for instructions.

You can not just make up an e-mail address for use and have it function. Your system administrator has some control over altering the first half of the address (the half before the @ sign), but there must be exact matching entries on the system's server to coincide with your e-mail address. Your computer communicates with the system's server under this e-mail address. The second half of any e-mail address (the half after the @ sign) is not flexible because it must exactly match your domain's registered name, including the .com; .net, etc.

E-mail server names.
In this section you will enter information about your e-mail server names.
The server is a part of the network system that your computer communicates with in sending and receiving e-mail messages. The server then handles the tasks of transmitting your e-mail out to the Internet. The server is also where your e-mail box actually resides. It has a continuous, permanent connection to the Internet enabling it to receive and store your messages until your computer communicates with it and checks your e-mail box for awaiting messages. Compare the e-mail server to your local U.S. Post Office branch, but in an Internet way of thinking.
Be sure that the incoming mail server is set to be a POP3 server.
For incoming and outgoing mail server settings, you will use the same exact name. 

Your settings for both will be in this format:  mail.yourdomain.com
Substitute your own domain's name in place of our sample word
"yourdomain"

Be certain to place the "periods" where indicated, and do not end the line with a period.

Most
DuraServer
accounts are set up with their own virtual e-mail servers for incoming and outgoing e-mail. The virtual e-mail server is directly tied into each customer's domain name in a manner that is known as a "sub-domain" (an additional section added at the leading end of the customer's domain name. The main system server recognizes this characteristic and channels all e-mail traffic through that sub-domain. You can not just add a sub-domain at random and have it be functional. It must be set up through the main server to be recognized properly.

Account Name & Password
As outlined in the picture below, enter your entire e-mail address in the Account Name box. Type it exactly as given to you by your system administrator.
Be certain to place the "@" symbol and the "period" where indicated, and do not end the line with a period.

Enter your password in the Password box.
You can not just make up a password at this point. The e-mail server will only respond to the exact password for each e-mail account that it has been programmed for. To change your password, the server's database must be updated, which can only be done by your system administrator or the technical staff at DuraServer.

Be sure the "Remember password" box contains a check mark.
It is recommended to allow your computer to "remember" your password so you will not need to enter it every time you send or receive e-mail, or check for messages.
Your computer will automatically check your e-mail box for new messages on a continuing basis as long as an Internet connection exists. On systems that are connected to the Internet via a corporate network (LAN), DSL line, cable modem, or satellite dish, you are continually connected as long as your computer is turned on. Automated e-mail box checking will not function if you prevent your computer from remembering your password.

Do not place a check mark in the "SPA" box unless you were specifically instructed to do so. 

Then click the Next button to continue the setup procedure.

The following picture is the final screen of entering the information needed to set up your e-mail account (e-mail box). 

Click upon the "Finish" button to actually create the account using the information you have entered in the past many sections. The window will then close as the new e-mail account is created.

You will them be brought back to viewing one of the original windows named Internet Accounts, which should then show the newly created e-mail account.

Please continue down to the next section in this tutorial for instructions on verifying the account that was created and assigning an account nickname which will help you to distinguish the new e-mail account from others that you may also have on the same computer.

After successfully creating a new e-mail account, you will be brought back to the Internet Accounts window, which was the basically the starting place in creating the new account. This time, the newly created e-mail account will be displayed in the list. If you have more than one e-mail account set up, they will all be listed here.

Notice that the newly created -e-mail account becomes nicknamed after the mail server's name. You may wish to change the e-mail account's nickname that is displayed in the list. The nickname is only seen by you and is only for easily distinguishing between multiple e-mail accounts. 


Highlight the name of the e-mail account you wish to change the nickname for.

Then click upon the "Properties" button on the right side toolbar.
A new window will open that contains all details for that e-mail account.

Continue to the next section of this tutorial for instructions.

This is where you make the changes to the e-mail account's nickname.

You can type anything you wish in this box. Spelling and punctuation is not relevant.

The only place this account nickname shows up in on your own computer.

You can easily distinguish between multiple e-mail accounts by assigning them easy to remember nicknames.

Do Not change the entry that is in the box entitled E-Mail address located lower in that window.

Then click "Apply" button,  then the "OK" button to complete your renaming process.

The completion of the demonstration of the e-mail account nickname renaming process is provided just below the following informational section which describes additional features that are available in this current window.

You may skip past the following pink colored section if you have no interest in it.
Additional features available in this window.

Organization:
Your company or firm's name.

Reply Address:
A notification to the recipient to send any response back to some other e-mail address than yours. This could be another e-mail address of yours, or someone else's e-mail address who receives replies to messages that you send out.

Do Not change the entry that is in the box entitled E-Mail address located lower in that window.


Click "Apply" button,  then the "OK" button to commit any changes that you have made and close the window.

EXAMPLE:
In the prior section, we had renamed the e-mail account's nickname as "D.P. Private Account". 
Refer to the red arrow we placed there to point it out.

After making this change, we clicked on the Apply button, then the OK button to commit the change and close the window, in the way described above.

Please continue down to the next section of this tutorial to see how this change will be displayed on the Internet Accounts list.

After applying the changes to the e-mail account's nickname and clicking the OK button to close the window, you are brought back to the Internet Accounts list, where you started from. Notice that the second e-mail account on the list now is displayed with the new nickname. 

If you have more than one e-mail account, consider which one you would like to designate as your "Default" e-mail account. 
When you compose a new e-mail message, your default e-mail account is automatically "pre-selected" as the account from which you will be sending that message. While composing the new e-mail message, you can always select another account instead of the default account.

To designate your new e-mail account as your default account, first highlight that account by clicking once (left click) on the nickname, and while highlighted, click on the button named "Set as Default" located on the right side toolbar of the window. An indication will then display the account is set as your default e-mail account.

Finally, click on the "Close" button to complete this setup and you are ready to begin using your new e-mail account.

This tutorial is provided by The DuraServer Network
as a customer service and may not be used otherwise.

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Copyright 2001
Duraserver Technologies, Inc.
All Rights Reserved.
Outlook and Outlook Express are
registered trademarks of Microsoft.